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HOW TO MANAGE REPORT CARDS

Using the Report Cards form, you can manage students report cards up to grade 12. You can manage not only report cards but also the subjects and courses students take using the Manage Subjects and Courses form.

Sections:

Managing Report Cards

Managing Subjects and Courses

Managing Report Cards

Searching a Report Card:

Step 1: Using the top navigation menu, navigate to the Assessments > Report Cards > Manage Report Cards (291) form.
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This will open the report card form shown below.
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Step 2: Click on the "Search" button from the toolbar.
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Step 2: Click on the "?" icon on the File Number Field.
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Step 3: While searching for a student, you can also filter them by the program they are in. Use the dropdown menu at the top-left to select the program, then click "Apply Filters". You can also apply filters as well, if you are unfamiliar with adding filters, please view our article on [ENTER LINK].
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Step 4: Once you have selected the student you want to search, click on the "Search" button, located at the bottom of the window.
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Adding a Report Card:

Step 1: After navigating to Mange Report Card form, click on the "Add" button from the toolbar.

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Step 2: To search for a student to add a report card, click the "?" icon located next to either the File number, First Name, or Last Name fields. The Student number, School Name and Grade will be pulled in from the students client profile. If they don't have any of these details then fields will remain empty.
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Step 3: Enter the students information. Mandatory fields will be labelled in red, and optional fields will be labelled in black. Please note: The Student#, school name and the grade will update the student number, school/institution and current school grade fields respectively in the education tab of the client profile.
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Step 4: Enter the students subjects and courses in which they have taken for that year. Please note: Compulsory subjects for a grade will be automatically added. 

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You can also add documents to this report card as well. If you are unsure on how to add a document, please see our article on how to upload a document article.

Step 5: Once all changes have been completed, click Save. Note: Cancelling or exiting the form without saving will result in all entered information being lost.

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Updating a Report Card:

Step 1: After navigating to Manage Report Cards form, click "View All Report Cards" and select the report card that you want to update.
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Step 2: Click on the "Update" button from the toolbar.

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Step 3: Once you are done entering information, click" "Save"
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Managing Subjects and Courses

Adding a Subject:

Step 1: Using the top navigation menu, navigate to the Assessments > Report Cards > Mange Subjects and Courses (292) form.
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This will open the report card form shown below.
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Step 2: Click "Add" from the toolbar.
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Step 3: Enter the subject information. Mandatory fields will be labelled in red, and optional fields will be labelled in black. Please note: The subject you make will only be available on the "Grade" you have selected.
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Step 4: Once all changes have been completed, click Save. Note: Cancelling or exiting the form without saving will result in all entered information being lost.
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Adding a Course:

Step 1: After navigating to Manage Subjects and Courses form, select the desired subject and then click the "Add" button from the toolbar.
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Step 2: Click and enter the course name in the grey box and se the "Active" field to "Yes".
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Step 3: Once all changes have been completed, click Save. 

Searching a Subject / Course:

Step 1: After navigating to Mange Subjects and Courses form, click on the "Search" button from the toolbar.

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Step 2: You can either search by selecting a "Grade" or you can type in a "subject" in the subject field.

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Step 3: Once you have entered the date you want to search, click on the "Search" button.

Updating a Subject / Course:

Step 1: After navigating to Mange Subjects and Courses form, search for subject or course you want to update.

Step 2: Click on the "Update" button from the toolbar.

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Step 3: Once you are done entering information, click" "Save"
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Additional Details

Q: I am trying to create a report but the student isnt appearing in the search?
A: Ensure that the student is entered in the client profile and is not older than 21 years of age.

Q: I am searching for a student under the program search filter, but i cant find student.
A: Ensure that the student is enrolled into the program.

Q: The school name I am looking for isnt showing in the dropdown?
A: If the school you are looking for is not showing in the dropdown menu, you can enter in the school name in the textbox field. Once you have entered the school name, CARMIS will prompt you a message asking if you want the school name to be entered into the database, click "Yes". Then the school name will be added to the dropdown menu.

Q: Can I create more than one report card for a given school year?
A: No. You can only add a report card for 1 school year per student. In a rare occurrence that a student changes a school mid-year and the student receives two report cards, you will have to consolidate both report cards and enter them under one report record in CARMIS. 

Q: Why I unable to add more than 35 credits?
A: You are only allowed up to 35 credits in the total credits earned field.

Q:Why I am unable to see my subject?
A: Ensure that you have the subject created for that grade and have the "Show Subject on Report Card" in Subject form set to "Yes".

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