Adding A New Course
Step 1: Using the top navigation menu, navigate to Language > Course Setup (850) form.
This will open the Course Setup form shown below.
Step 2: Click on the 'Add' button in the top toolbar.
Step 3: In 'Add' mode, begin by entering the 'Course Name'. As you type, the 'Course Name (iCARE)' field will update automatically. Note: The iCARE course name includes a unique key identifier to prevent duplicates.
In the 'Course Duration' field, select the dates for when the course will start and when it will end.
Step 4: Enter the required information.
Note: When specifying 'Max Seats' and 'IRCC Funded Seats', ensure that the IRCC Funded Seats are subtracted from the Max Seats and do not exceed the Max Seats value.
If you would like to exceed the IRCC's limit for LINC courses, in the field 'IRCC Overrun Seats', enter the number of seats you would like to allow for over-registration. Please note: You must obtain approval from your IRCC officer before adding overrun seats.
Using the 'Default Seat type' field, you can assign which seat will be used as the default. You can choose either IRCC seats as the default or Non-IRCC seats.
Step 5: Enter the required information in the 'Additional Tab'. Note: When selecting an 'Organizing Office' or 'Point of Contact', some fields will auto-populate.
Step 6: Navigate to the 'Schedule Builder' tab. In the 'Service Delivery' drop-down field, select how this course will be delivered to the students.
Depending on the selection of the 'Service Delivery', some fields will become locked, an example below:
To include holidays in the schedule, select 'Yes' in the 'Include Holidays' field. Note: This is only applicable for these service deliveries: Hybrid, In-Person and Remote (online/digital) - staff-led
Enter the weekly timing schedule for the course:
Step 7: Once you have built your schedule, go to the 'Schedule' tab. Here, you will see all the course days, including the start and end times, from the course start date to the end date.
Step 8: Once information has been filled, click on the 'Save' button.
Searching For A Course
Step 1: Using the top navigation menu, navigate to Language > Course Setup (850) form.
Step 2: Click on the 'Search' button in the top toolbar.
Step 3: You can search for a course by clicking the '?' button to view a list of all courses or by entering the course name in the 'Course Name' field.
Step 4: Once you have selected a course, click on the 'Search' button located at the bottom.
Updating A Course
Step 1: Using the top navigation menu, navigate to Language > Course Setup (850) form.
Step 2: Click on the 'Search' button in the top toolbar and search for the course you would like to update.
Step 3: Once you have searched for and selected a course, click 'Update' from the toolbar.
Step 4: In update mode, make your desired changes.
Step 5: Once all desired changes are completed, click the 'Save' button.
Deleting A Course
Please note: You cannot delete a course if it has registered students. To delete the course, all enrolled students must first be exited. Once the course has no students, you will be able to delete it.
Step 1: Using the top navigation menu, navigate to Language > Course Setup (850) form.
Step 2: Search for the course you would like to delete.
Step 3: Once the course has been selected, click the 'Delete' button located in the toolbar.
Step 4: CARMIS will ask you to confirm the deletion of this record. Click 'Yes'.
Once confirmed, the course will be deleted from the system.
'Duplicate' Button: Clicking the 'Duplicate' button creates a new copy of the selected course. This is useful when you want to reuse the same course structure in a new term or year.
Step 1: Search for and select the course you would like to duplicate.
Step 2: Once you have selected a course, click on the 'Duplicate' button.
The duplicated course will open in edit mode. Update the course name and make any necessary changes
Step 4: Once all changes have been made, click on the 'Save' button.
Register Students Button
Frequently Asked Questions (FAQ)
Q: I am trying to update a closed course, but I am unable to?
A: If a course has been closed then you will be unable to make any changes to that course.
Q: Why can't I do a bulk exit in my course?
A: If the 'CLB Certificate' field for a course is set to "Yes", the 'Allow Bulk Exit' option will automatically be set to "No". You can hover over the 'i' icon next to 'Allow Bulk Exit' for more information.