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How to mark attendance

Using Mark Attendance will allow you to mark attendance for students in a course.


Marking Attendance

Step 1: Using the top navigation menu, navigate to Language > Mark Attendance (LINC) (855) form.

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This will open the Mark Attendance form shown below.

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Step 2: Click on the 'Search' button in the top toolbar.

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Step 3: Click on the '?' button in the 'Course ID' field and select a course containing registered students you would like to mark. 

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Step 4: After selecting a course, the Mark Attendance window will appear as shown below.

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You can view various session dates by using the 'Session Range' field.

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Selecting the 'Custom' option allows you to choose specific dates that you desire.

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Marking Attendance As 'Present' or 'Absent' with Reasoning

To mark a student as 'Present' or 'Absent', go to their row and double-click the 'P' or 'A' button under the desired date column. The button will turn green for 'Present' and red for 'Absent' to indicate the selection.

Once a you marked the attendance, you can also select a reason as well. For example, if a student attended a class, but was late, you can select 'P' (Present) and then select the reason "Arrived Late". Vis versa for any absent reasoning.

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If all students are present or absent for a session, you don’t need to mark each one individually. Simply click the checkbox at the top of the date column to mark attendance for all students as 'Present' or 'Absent'.

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Deleting A Session (Administrator Only): If you want to delete a session in the attendance, click on the bin icon of the column you want to delete. Please be cautious when deleting a session. 

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Once clicked, CARMIS will provide you a prompt, asking conformation to delete the selected session column. Click 'Yes' to confirm deletion. Please note: Deletion of a session is irreversible.

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Step 5: Once you have entered the attendance, click on the 'Save Attendance' button to save attendance.

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Once you save the attendance, under the 'Attended (Month)' column, the students attendance information will be updated. 

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Detailed view of the 'Attended (Month)' column:

  • Registered in - Number of sessions
  • P – Number of Present days
  • A – Number of Absent days
  • U – Total number of sessions marked
  • Progress: (Percent / Registered)%

Action Buttons

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Print Attendance Matrix: Clicking the 'Print Attendance Matrix' will export an Excel file containing the attendance. 

Register Students: Clicking the 'Register Students' button will open the 'Manage Students (851)' form. If you would like to learn how to register a student, then check out our article on: How to Manage Students.

Close Course: Clicking the 'Close Course' button will close the course. 


Changing Attendance View

You can change how you view the attendance grid by toggling the Advanced view. Below is a demonstration:
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Frequently Asked Questions (FAQs)

Q: I am not able to use the Scan QR Code button?
A: The Scan QR Code button functionality is coming soon!

Q: I am not able to mark attendance for a exited student?
A: If a student is exited from the course, then the attendance for any remaining sessions becomes locked.

Q: How can I manage the present and absent reasons?
A: You can manage the present reasons by going to form 'LINC - Present Reasons (532)' and to manage absent reasons, you can go to form 'Event Attendance Notes / Absence Reasons (524)'. If these forms are not available to you, please contact your organizations CARMIS Administrator.

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