Using Mark Attendance will allow you to mark attendance for students in a course.
Marking Attendance
Step 1: Using the top navigation menu, navigate to Language > Mark Attendance (LINC) (855) form.
This will open the Mark Attendance form shown below.
Step 2: Click on the 'Search' button in the top toolbar.
Step 3: Click on the '?' button in the 'Course ID' field and select a course containing registered students you would like to mark.
Step 4: After selecting a course, the Mark Attendance window will appear as shown below.
You can view various session dates by using the 'Session Range' field.
Selecting the 'Custom' option allows you to choose specific dates that you desire.
Marking Attendance As 'Present' or 'Absent' with Reasoning
To mark a student as 'Present' or 'Absent', go to their row and double-click the 'P' or 'A' button under the desired date column. The button will turn green for 'Present' and red for 'Absent' to indicate the selection.
Once a you marked the attendance, you can also select a reason as well. For example, if a student attended a class, but was late, you can select 'P' (Present) and then select the reason "Arrived Late". Vis versa for any absent reasoning.
If all students are present or absent for a session, you don’t need to mark each one individually. Simply click the checkbox at the top of the date column to mark attendance for all students as 'Present' or 'Absent'.
Deleting A Session (Administrator Only): If you want to delete a session in the attendance, click on the bin icon of the column you want to delete. Please be cautious when deleting a session.
Once clicked, CARMIS will provide you a prompt, asking conformation to delete the selected session column. Click 'Yes' to confirm deletion. Please note: Deletion of a session is irreversible.
Step 5: Once you have entered the attendance, click on the 'Save Attendance' button to save attendance.
Once you save the attendance, under the 'Attended (Month)' column, the students attendance information will be updated.
Detailed view of the 'Attended (Month)' column:
- Registered in - Number of sessions
- P – Number of Present days
- A – Number of Absent days
- U – Total number of sessions marked
- Progress: (Percent / Registered)%
Print Attendance Matrix: Clicking the 'Print Attendance Matrix' will export an Excel file containing the attendance.
Close Course: Clicking the 'Close Course' button will close the course.
Changing Attendance View
Frequently Asked Questions (FAQs)
Q: I am not able to use the Scan QR Code button?
A: The Scan QR Code button functionality is coming soon!
Q: I am not able to mark attendance for a exited student?
A: If a student is exited from the course, then the attendance for any remaining sessions becomes locked.
Q: How can I manage the present and absent reasons?
A: You can manage the present reasons by going to form 'LINC - Present Reasons (532)' and to manage absent reasons, you can go to form 'Event Attendance Notes / Absence Reasons (524)'. If these forms are not available to you, please contact your organizations CARMIS Administrator.